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THE ESTATES AT BAXTER POINTE OCTOBER 13, 2020
HOA Updates -- Third Qtr is now available under Forms and Files Section
2020 ANNUAL HOMEOWNERS MEETING AND PROXY – REVISED
The Estates at Baxter Pointe website: http://baxterpointe.thesubdivision.com/
Please join us for the Annual Homeowners Association (HOA) Meeting.
When: Wednesday, October 14th, 2020 Meeting: 7:00p.m. – 9:00p.m.
Where: Chesterfield City Hall, Council Chamber room, 690 Chesterfield Parkway West, Chesterfield MO 63005. APPROPRIATE SOCIAL DISTANCING WILL BE FOLLOWED
Zoom ADD on (moderated by Ben Keathley): Zoom meeting ID is 314 312 2244
Proxies: I appreciate homeowners that have allowed us to modify procedures to be consistent with our indentures. However, I have received an email stating that “the elections are being wrongfully conducted” as well.
We have a proxy alternative in the indentures in order to enable the trustees to:
- Provide a quorum to a meeting when homeowners are not physically present
- Give the trustees an opportunity to vote on any business of the HOA on behalf of the homeowner
- It is not the intent of a proxy to circumvent the Directors and meeting participants decisions
Hence, On the advice of Counsel:
ALL PROXIES MUST BE SUBMITTED TO A TRUSTEE ONLY.
Proxies submitted to other homeowners are deemed invalid
A proxy must be:
- In writing AND
- Signed by ALL Owners of the lot AND
- Filed with a HOA Secretary on or prior to October 13, 2020
- The scope of the authorization must be stated on the Proxy
If you have any questions, please reach out to:
*NOTE: A VOTE MAY BE CAST BY A PROXY ONLY IF ALL OWNERS OF THE LOT HAVE SIGNED THIS PROXY.
UPDATED PROXY FORM: http://baxterpointe.thesubdivision.com/baxterpointe/files/AnnualHOAMeetingProxyForm2020REVISED.pdf
THE ESTATES AT BAXTER POINTE
2020 ANNUAL HOMEOWNERS MEETING AND PROXY FORM
The Estates at Baxter Pointe website: http://baxterpointe.thesubdivision.com/
Please make every effort to attend this meeting.
Please join us for the Annual Homeowners Association (HOA) Meeting.
When: Wednesday, October 14th, 2020 Meeting: 7:00p.m. – 9:00p.m
Where: Chesterfield City Hall, Council Chamber room, 690 Chesterfield Parkway West, Chesterfield MO 63005.
Note – We have 2 trustee positions open since Wayne is stepping down and Vaishali has moved away. Please plan to attend this meeting OR assign a proxy (OVER) to a trusted neighbor for your vote. Our Homeowner’s Association needs at least 37 signatures to meet the requirements for a quorum.
A vote may be cast in person or by proxy. A proxy must be:
- In writing AND
- Signed by ALL Owners of the lot AND
- Filed with a HOA Director/Trustee prior to the start of the meeting
The purpose of the proxy attached to this invitation is to assign your vote to another person in the subdivision in the event you are not attending the meeting. Each lot owner is entitled to one vote. The homeowners present for the meeting shall cast the vote for their lot and all proxies submitted by them. Please ensure that you follow the directions above for submitting proxy votes. This is imperative for the proxy vote to be valid.
The proxy should be given to a neighbor who is attending the meeting or to a Trustee.
There are several HOA matters to discuss/review with the homeowners including an update on subdivision activities, financial status and budget for 2020, vote on HOA assessment, election of Board of Trustees, and reminders for subdivision upkeep and rules. The HOA Board wants your feedback and comments to improve the overall areas within the Estates at Baxter Pointe.
If you have any questions, please reach out to:
*NOTE: A VOTE MAY BE CAST BY THIS PROXY ONLY IF ALL OWNERS OF THE LOT HAVE SIGNED THIS PROXY.
PROXY FORM:
http://baxterpointe.thesubdivision.com/baxterpointe/files/THEESTATESATBAXTERPOINTEPROXYFORM.pdf
The Estates at Baxter Pointe - Quarterly updates
Our HOA website has updated numerous documents including the Project Request Form, aligned with our annual HOA meeting, to ensure that the homeowner agrees to abide by commencing work by 8am M-F, 8:30am Saturday, which is later than Chesterfield City Ordinance.
The official neighborhood mailbox order form has been updated with 2020 pricing and also posted to the HOA website. If your mailbox is rusted, dented, broken etc. or if your mailbox post if damaged, etc., please download the updated form if you need a new mailbox or post.
We’ve updated the HOA 'sign posting policy ' for our HOA Baxter Road common ground to ensure compliance. This Sign Posting Policy is on the HOA website.
Numerous dead ‘right of way’ trees were removed by the City. If you are one of those homeowners, please ensure you order your replacement street tree through the City program by August 31st.
The entrance islands and cul de sac islands have had extensive landscaping improvements, including new landscape design with flowers, ornamental plants, shrubs, and mulch. We removed weeds, dead shrubs, liriope grass, and pruned shrubs and trees.
The City replaced four faded/cracked/old street signs within our neighborhood.
Code enforcement helped our HOA maintain several properties that were violating City ordinances.
Later this year, you’ll see the City Public Works replace several broken/sunken sidewalk pads. If your property has sidewalk pads that need to be addressed, please call City Hall.
St. Louis County Department of Health’s vector control includes our neighborhood for their summer mosquito spraying.
Chesterfield Police is providing consistent presence in our neighborhood. Chesterfield continues to experience crime so be on the lookout, check security devices, lock cars/doors, keep garage doors closed, etc. The neighborhood crime report is attached at the end of this e-newsletter.
Additional neighborhood improvements occurred from Spectrum, Missouri American Water, and AT&T.
St. Louis County and our HOA are trying to address the drainage issue at the Wild Horse Creek Road entrance, including a trench to address water run-off short term to reduce ponding over the crosswalk lane.
To ensure compliant sight distance visibility at the neighborhood entrances, we’ve pruned tree branches and cleaned up the shrubs and debris. In the entrance/exit common ground landscaping, we’ve cleaned up debris, leaves, and branches. We’ve also cleaned up the landscaping area surrounding the Ameren switch box on Baxter Road.
The Metropolitan Sewer District (MSD) fixed three sink holes near storm sewers near our Baxter Road entrance and exit.
St. Louis County replaced and/or repaired all curbs at the outer entrance and exit.
Our entrance & exit island borders, entrance & exit curbs, and the stop bar have been repainted white with reflective glass beads to enhance visibility.
At the Wild Horse Creek Road entrance/exit, we’ve requested St. Louis County to repaint all striping, and crosswalk due to the new traffic signal lane monitors installed into the pavement.
We’re working with Chesterfield Code Enforcement to address homeowners who fail to upkeep their property and violate City ordinances.
If you’ve had a ‘right of way’ tree removed or and Ash tree that will be removed later this year, be sure to order a new tree through Chesterfield’s Street Tree Replacement Program. https://www.chesterfield.mo.us/residential-street-tree.html
We’ve created significant grass-roots stakeholder interest to request solar-powered crosswalk signage/signals at Baxter Road entrance/exit and Benton Taylor Drive/August Hill Drive. We presented at Chesterfield City Council and received support from City Council and have requested an initial assessment by St. Louis County.
Five homeowner projects have been approved so far this year. Three were backyard fence installations, one screened-in porch addition, and one special request to trim trees. A project request for the installation of an inground pool is currently under review. Also, efforts are being made to identify and select a low-cost lawn maintenance contractor for the annual fertilization and weed control program for all of The Estates at Baxter Pointe common grounds.
Neighborhood reminders:
- City code is that tree branches over neighborhood sidewalks must be greater than 10' height over the width of the sidewalk. No shrubs/bushes should extend over any part of the sidewalk. Please prune your trees and shrubs if necessary.
- If your house has mold/mildew on the exterior, please schedule a power-washing company as soon as possible.
- City code compliance does not allow dumpster or trailers parked on our residential streets at any time.
- Our HOA Indentures allow for a maximum of two dogs living at any residence.
- When sidewalk pads are replaced by the City, homeowners take personal responsibility not to deface the pads with names/etc. in the concrete. Replacing a defaced pad will be at the homeowner’s expense.
- As a reminder, basketball goals cannot be placed in the ‘right of way’ anywhere between the street and sidewalk. The basketball goal must be on your property between the sidewalk and your house. If you have a basketball goal, please ensure it is in good condition, has an unbroken net and backboard, and base is appropriate and not unsightly with weighted objects.
Wild Horse Elementary School leadership has addressed neighborhood parking issues during their school events that require ‘overflow’ parking. They’ve agreed to manage vehicle parking in our neighborhood in the future to ensure safety and reduce parking issues.
Wild Horse Elementary School: Guidance for school events that may require overflow parking:
- We’ve reached a mutual solution regarding Wild Horse Elementary School events overflow
- parking that affect our neighborhood. Dr. Shawn Riley, Wild Horse Elementary Principal, held meetings with their PTO to discuss a solution to prevent the safety issues that were continuing to occur within our neighborhood during overflow school events. Their school leadership, PTO, and School Resource Officer will work together on their events.
School plan of action:
* School leadership will notify our HOA Board in advance to ensure awareness of the School event dates.
* No vehicles will park on Benton Taylor Lane, which is our neighborhood entrance & exit road between Wild Horse Creek Road and Benton Taylor Drive.
* No vehicles will park along Wild Horse Creek Road on our neighborhood side (south side of Wild Horse Creek Road) along our common ground easement shoulder or grass.
* For vehicles that park within our neighborhood, Wild Horse Elementary School leadership will work with Chesterfield Police to place ‘No Parking Signs’ along one side of Benton Taylor Drive. School leadership will ensure vehicle parking to only one side of Benton Taylor Drive, parked the appropriate direction on our street, within our neighborhood. School leadership will place the No Parking Signs’ prior to their events and pull them following their events.
MARCH 2020 FIRST QUARTER SUBDIVISION UPDATE
Dear Homeowners:
Happy Spring! In the next few months you may see workers around the neighborhood working on the landscaping and upkeep. For your reference and convenience, below is a summary of work being done around the neighborhood.
Ongoing and upcoming subdivision maintenance:
In addition, two fence installation projects were approved this quarter for the properties at 325 Palomino Hill Ct and 16717 Benton Taylor Drive. Also, a portable water main leak, located in the common ground near the Wild Horse Creek entrance, was repaired by Missouri American Water this quarter.
With the current COVID-19 shutdown we are doing our best to make sure that all of these services still take place in a timely manner. Should anything to the contrary happen we will do our best to keep you informed. We strongly encourage you to follow the recommended social distancing guidelines and hope you and your families remain safe and healthy.
Please contact Pari, Wayne or Vaishali for any questions at pari@parisheth.com.
Sincerely,
The Estates at Baxter Pointe Subdivision Management
HOMEOWNERS UPDATE January 2018:
All homeowners should be receiving their annual dues notice. If not, please contact a Trustee.
Please notify the HOA trustees of any neighborhood concerns and to volunteer your time/expertise to improve our neighborhood. If you have any questions, please contact the HOA trustees.
Pari Sheth, HOA President: pari@parisheth.com
Wayne Krejci, HOA Treasurer: wkrejci1019@gmail.com
Vaishali Soneta, HOA Secretary: vsoneta@yahoo.com
HOMEOWNERS UPDATE Q2-Q3 2018:
2018 Annual Homeowners Meeting - PLEASE MAKE EVERY EFFORT TO ATTEND THIS MEETING
Monday November 5th, 2018. Meeting: 7:00p.m. – 9:00p.m.
Chesterfield City Hall Room 102, 690 Chesterfield Parkway West, Chesterfield, MO 63017
Please plan to attend this meeting or assign a proxy (OVER) to a trusted neighbor for your vote(s). Our Homeowner's Association needs at least 37 signatures to to meet the requirements for a quorum. Proxy Forms are available on the File and Form menu.
ANNUAL NEIGHBORHOOD HALLOWEEN PARTY - Wednesday, OCTOBER 31st 2018
This event if for ALL neighbors so join us for a fun social event. We will start this year's neighborhood Halloween parade with costumes and fire trucks at the top of the hill on Benton Taylor Drive near Stallion Hill Court at 5:00p.m. We will end the parade at the bottom of the hill, at 16761 Benton Taylor Drive, where we will have hotdogs, chips and drinks and then begin "trick or treating."
By Monday, October 29th, please drop off the following items according to the first initial of your last name.
Letter A-I: hot dogs;
Letters J-O: hot dog buns;
Letters P-T: Individual Soda/Juice Boxes;
Letters U-Z: small bags of chips.
Please call Karen Siegel (636-733-2345), 16761 Benton Taylor Drive, with any questions.
It would be nice if some of the kids make thank you cards or Happy Halloween cards for the firemen who lead our neighborhood parade!
HOMEOWNERS UPDATE May 2018
SAVE THE DATE: Neighborhood Potluck/Party–Sunday, June 2nd
Join your friends and neighbors for a Neighborhood Potluck hosted at Vaishali Soneta driveway/yard at 533 Mustang Valley Ct . Party starts at 3:00pm. Come get to know your neighbors and say farewell to summer. The HOA will provide some food (meat/cheese trays) and bottled water. Please bring something to share (appetizer, dessert, drinks, chips, etc.). Feel free to bring your own food/drinks, adult beverages, chairs and games. Please call or email Vaishali Soneta 314-799-3138/vsoneta@yahoo.com with any questions.
Disclaimer for the Potluck/Party: All guests are responsible for themselves and their families’ actions and, by attending, agree not to hold Karen Siegel, the HOA or anyone else liable for any claims that may arise from this event. Attendees use the Siegel’s house, yard, driveway, playset, trampoline and anything on the Siegel property at their own risk. Attendees are 100% responsible for themselves and their children.
Neighborhood Directory - REQUEST FOR INFORMATION
We’re planning to update our neighborhood directory. Please email Arif Rafi at Arifrafi935@yahoo.com and cc: Pari@parisheth.com with information you would like included. In the past, neighbors provided the following:
- Name and Address
- Home phone number/cell phone numbers for each homeowner
- Email addresses for each homeowner (so that we can initiate an e-newsletter)
- Names and dates of birth of children
- If any children babysit, housesit, mow lawns, etc.
Please notify the HOA trustees of any neighborhood concerns and to volunteer your time/expertise to improve our neighborhood. If you have any questions, please contact the HOA trustees.
Pari Sheth, HOA President: pari@parisheth.com
Bob Wojciechowski, HOA Treasurer: bob.wojciechowski@yahoo.com
Vaishalli Soneta HOA Secretary: vsoneta@yahoo.com
Baxter Pointe HOA website: http://baxterpointe.thesubdivision.com/
Our website has an “Online Contact Form” tab to notify all Trustees via email at one time.
REMINDERS REQUIRING ACTION
It is important for every homeowner and for our neighborhood, that we do the best we can to maintain our properties. Please do not speed through the neighborhood! As our neighborhood grows with more children that are present near the streets, on bikes, scooters, and just playing, we must take precaution to slow down as we go through the streets. We thank you for your attention and action to these reminders
Tree Lined Streets:
Having trees line our street’s right of ways between the sidewalk and the street throughout our neighborhood is important for appearance and marketability. It is also a requirement of the HOA indentures. The website for the tree replacement program, including applications, is (http://www.chesterfield.mo.us/residential-street-tree.html). The cost is $100 per tree; Deadline is August 31st for Fall planting.
Trees & Shrubs Affecting Sidewalk Clearance:
Please trim all tree branches, shrubs, etc. so that your sidewalk is clear of obstructions. The sidewalk should have a height clearance of at least 7 feet from the ground.
Signage at Wild Horse Creek Road exit:
“NO RIGHT TURN ON RED” signage has been installed for those vehicles leaving Benton Taylor Lane from our neighborhood turning eastbound onto Wild Horse Creek Road. The signage states that this is effective during morning drop-off (8:00am – 8:30am) and afternoon pick-up times (3:00pm – 3:30pm) based on Wild Horse Elementary School timing. Please ensure you do not turn right on a red light as we have an active pedestrian crosswalk of neighborhood children using that crosswalk to and from school. This will be strictly enforced to ensure the safety of our school children who use the crosswalk to and from school. Wild Horse Elementary School is back in session beginning August 16th 2016. Neighbors are encouraged to use the Baxter Road exit in the morning to reduce the vehicle traffic at the School entrance.
Sidewalks:
If you believe that a sidewalk pad needs replacement, please contact City of Chesterfield Department of Public Services and submit a work order.
Street View Recommendations:
The Code of Chester?eld states that residents must store solid waste containers behind the building line in a manner not visible from the public right away. Do not store trashcans on the side of the house. This includes trash cans, yard waste bags, etc. Also, firewood, bags of mulch, stacks of pavers/bricks, etc. must be stored at the back of your house and/or out of sight.
Pets:
Please ensure your dog does not bark repeatedly outside (we know every dog may bark on occasion). In addition, we continue to receive complaints of dog waste left on neighbors’ yard. Dog owners are always responsible for picking up after their dogs or the owner will be fined.
Homeowner Improvements May Require Project Request Form:
A Project Request Form is required for any action a homeowner plans to take that impacts their house/yard, etc. This form is also on the HOA website in the “files and forms” page.
END of JULY 2016 UPDATE
Effective Immediately April 2016 - New signage at Wild Horse Creek Road exit:
“NO RIGHT TURN ON RED” signage has been installed for those vehicles leaving Benton Taylor Lane from our neighborhood turning eastbound onto Wild Horse Creek Road. The signage states that this is effective during morning drop-off (8:00am – 8:30am) and afternoon pick-up times (3:00pm – 3:30pm) based on Wild Horse Elementary School timing. Please ensure you do not turn right on a red light as we have an active pedestrian crosswalk of neighborhood children using that crosswalk to and from school. It is already a violation to turn right on red over an active crosswalk per Missouri State Law - plus this is in a school zone which adds to the violation. This will be strictly enforced to ensure the safety of our school children who use the crosswalk to and from school.
Neighbors are encouraged to use the Baxter Road exit in the morning to reduce the vehicle traffic at the School entrance.
As a reminder, all vehicles leaving our Baxter Pointe neighborhood that are either crossing the road into Wild Horse Elementary School or turning eastbound on Wild Horse Creek Road have the right of way and vehicles leaving Wild Horse Elementary School's parking lot heading eastbound must yield. We've witnessed several near accidents this year of vehicles turning left out of the school parking lot not yielding on the green light.
While driving through our neighborhood, please refrain from any cell phone usage and any other distractions. The Wild Horse Creek Road exit is a busy school zone and we’re doing everything possible to keep our neighborhood children safe. We appreciate all of your diligence in working with us, and thank you in advance for helping to keep our students and families safe.
(updated 4/19/16)
THE ESTATES AT BAXTER POINTE EMERGENCY HOMEOWNERS MEETING
Please join us:
AGENDA: Provide outcome of the lawsuit of The Estates at Baxter Pointe Association vs. Defendants (Homeowner with Ground Mounted Solar Panels). Case #13SL-CC01676.
What: EMERGENCY MEETING
When: April 11,2016 7:00 pm
Who: Board of Trustees
- President: Pari Sheth
- Treasurer: Bob Wojciechowski
- Secretary: Arif Rafi
Where: City Hall Chesterfield
End of Announcement
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